Thursday, June 30, 2016

307 North Concord, Suite 107
Minneapolis, Kansas 67467-2140
785-392-3605 FAX
Office Hours 8-12, 1-5 M-F

Marilyn Heck, Register of Deeds
Ardel Helget, Deputy


Our Purpose
            Our purpose is to preserve and maintain the land records of Ottawa County.  Our goal is to serve the public and provide information in a friendly and effective manner.

Our Office
            The Register of Deeds office is the office where all transactions concerning land including deeds, mortgages, and liens are recorded and maintained so that the public is made aware of their existence.  Many other documents are recorded in this office including leases, plats, military discharges, power of attorney documents, easements, and affidavits.  In addition, the Register of Deeds office houses some school and cemetery records.  This office also files Uniform Commercial Code (UCC) fixture filings.

Open Records
            This office is governed by the Kansas Open Records Act.  Almost all records in the Register of Deeds office are required by law to be open to public inspection during regular business hours.  The exceptions are the Kansas Real Estate Sales Validation Questionnaire and military discharge records which are open only to authorized persons.

            All of the services offered by the Register of Deeds office are fee based.  The recording fees are set by state statute and must be paid at the time of recording.

General Recording Requirements
            Documents presented for recording in the Register of Deeds office must be signed, notarized, and of sufficient legibility so as to produce a clear and legible reproduction.  There must be a legal description.  This typically includes a lot and block number and division or subdivision name for platted property.  Unplatted areas usually contain section, township, and range numbers.

            When a document is recorded in our office, it is assigned a book and page number and a time of recording.  The document is photocopied, entered onto the computer, and scanned to form a computer image.  The document is indexed in several ways to allow for future retrieval.  The original document is returned to the sender.

*** Record properly prepared documents
            *** Provide information of property ownership and mortgages
            *** Assist in genealogical research

            *** Prepare legal documents or provide legal advice
            *** Determine if title is good and clear
            *** Provide sale price of land transactions

The Register of Deeds Office is here to assist you.  Please contact our office and we will do our best to provide the information you require.  If we are unable to help you, we will suggest other sources of information that might be useful.

            Kansas Register of Deeds Association
            Kansas Secretary of State          


 To download Kansas Real Estate Sales Validation Questionnaires